Privacy Policy
Last updated November 5, 2026
Speakjot is a notes app for families. You say or type a note, and later you, or anyone you share a space with, can ask about it. This policy explains what Speakjot collects, why, who else handles it, and the choices you have. Speakjot is made and run by Yingjie Cui ("we", "us"). If you have a question, write to support@speakjot.app.
The short version
- Your recordings are turned into text. Our servers pass them along and don't keep them, unless you choose to keep one with its note.
- Your notes, their words and photos, are stored on our servers, so they're on all your devices and with the people you share a space with.
- Service providers that turn speech into text and process text with AI handle your data only to do that for us. They don't use it to train AI models.
- We don't sell your data, show ads, or track you across other apps and websites.
What we collect, and why
Your account
You sign in with Apple. Apple gives us an identifier for your account, an email address (it may be a private relay address that forwards to you), and your name if you choose to share it. We use them to keep your notes yours and to show your name to people in your spaces.
Notes you type
Stored exactly as you typed them.
Recordings
When you record a note, the recording goes from your iPhone to our servers and on to our speech-recognition provider, which turns it into text. Our servers don't store the recording. We ask the provider to delete the text it made as soon as we have it. An AI provider then tidies the text: it takes out filler words like "um", fixes punctuation, and lists the facts in it so they're easier to find. We keep the tidied text and what you said before tidying, so you can always check it.
If you tap Keep on a note, its recording is stored on our servers with the note, and everyone who can see the note can play it.
When you say a question into the ask box, it's turned into text the same way, and isn't saved.
On your iPhone, recordings stay for as long as you choose in Settings: not at all, one week, or one month. They're only on your iPhone.
Photos
Before a photo leaves your iPhone, Speakjot makes it smaller and saves it again, which leaves out its location and the other details cameras store in the file. The words in the photo are read on your iPhone. We store the photo and those words with the note, so you can find the note by them.
If you keep a Live Photo's motion, we also store a compressed video with its original sound. You can choose to send only the still photo before posting. The motion is shared with the same people as the note, downloaded when you choose to play it, and deleted on the same schedule as the photo.
Questions
To answer a question, we search your notes, then send the question and the notes that might answer it to our AI provider, which writes the answer and says which notes it came from. We don't keep your questions.
Translations
When you tap Translate under a note someone else wrote, we send its words to our AI provider, which translates them into the language Speakjot uses on your iPhone. We keep the translation with the note, so others in the space who read that language get it without the note being sent again. It's deleted when the note is changed or deleted.
Subscriptions
If you subscribe, the app sends us Apple's signed record of the purchase: which plan, when it started and when it ends, and Apple's number for it. We use it only to know that your account is subscribed. Apple takes the payment; we never see your payment details.
Spaces
The names and colors of your spaces, who is in each one, the name you go by there, and invites and requests to join.
Technical information
Our servers keep short logs of events, like errors and how long things took, to keep Speakjot working. These logs don't contain what your notes or questions say.
Who can see your notes
- Notes in Only me: just you.
- Notes in a shared space: everyone in that space, including people who join later. They can read them and ask about them. The space's owner decides who joins, and can remove people.
- Our service providers, only as described here.
Service providers
We use other companies for:
- Cloud hosting and storage, where our servers, database, photos and search index run.
- Speech recognition.
- AI text processing: tidying spoken notes, listing the facts in notes, writing answers, and translating notes. When the AI we use first is unavailable, we use a second one, under the same terms.
- Sign-in and payments, through Apple.
They process your data on our behalf and only to provide these services, and they're bound to protect it at least as well as this policy does. The speech and AI providers don't use it to train AI models. Your data may be processed in the United States and other countries where these providers operate.
How long we keep it
- Notes and photos: until you delete them, or your account. When you delete a note, no one sees it any more, but we keep it for 30 days so a note deleted by mistake can be brought back; then its words and photos leave our servers. A photo you take out of a note leaves within a day. Deleting your account removes your notes right away.
- Recordings: not stored on our servers, unless you keep one with its note. A kept recording stays until you delete the note, and leaves our servers 30 days after.
- Backups: our database host keeps backups of our database for 30 days, so something deleted is gone from those 30 days later.
- Translations of notes: until the note is changed or deleted.
- Your account: until you delete it.
Your choices
- Change or delete any note you wrote, and move it to another space.
- Leave a shared space. Your notes stay there for the others, and you keep a copy in Only me.
- Choose how long recordings stay on your iPhone, or clear them in Settings.
- Delete your account and every note you wrote in Settings → Delete account. The app explains what will be removed and asks you to confirm before deleting. You can also contact support@speakjot.app for help.
- Take back your consent at any time: stop recording, delete notes, or delete your account.
- Ask for a copy of your data, or for something to be corrected, at support@speakjot.app. Depending on where you live, for example California or the European Union, the law gives you these and other rights, and we honor them.
Website videos
Our tutorial videos can play directly on this website. If a video is hosted on YouTube, we load its player only when you choose to play it, using YouTube's privacy-enhanced embed domain. YouTube then receives information needed to deliver that video, such as your IP address and browser information. YouTube's privacy terms apply to that playback.
Security
Everything travels between your iPhone and our servers encrypted. Our hosting provider encrypts what it stores. Photos can only be fetched through our servers, which first check that you can see the note they're in.
Children
Speakjot isn't meant for children under 13, and we don't knowingly collect their information. If you think a child has given us information, write to support@speakjot.app and we'll delete it.
Changes
When this policy changes, we update the date at the top. If a change matters for how your data is used, we'll tell you in the app first.